Four Tips for Organizing Your Freelance Finances

tips for managing your freelance income

Before I start this post, please note I’m not an accountant or financial planner, and the information included in this post is about my personal approach to managing my freelance finances as a freelancer. Freelance income can be strange or confusing for some. It is not like a regular, salary job. I wanted to include write a post on how I organize my finances as it seems to go hand-in-hand with pricing.

Keep Personal and Business Accounts Separate

The first time I started to take money for freelance work, I created a separate bank account and credit card for my business income and expenses. These different accounts make tax time very easy. I only really need to focus on my “business” accounts for taxes. If you are a blogger or have a part-time business, I can’t emphasize this enough. It will make it incredibly easy for you to understand and manage the success of your business financially.

Use Accounting Software

I’ve mentioned it a few times on this blog, but Quickbooks for Self-Employed has changed my life. I use to spend time each week and input each income and expense into a spreadsheet where I’d tag it according to the tax categories. Quickbooks has saved me so much time. It does cost a monthly fee, but that fee is well worth it. Plus, I’m able to see what I owe in taxes quarterly and yearly.

Freelance Work is Taxed

This statement might sound very obvious, but I’m always surprised to read how many people don’t account for this when it comes time to taxes in March/April. For me, I’ve told myself that 30% of each project goes to taxes. With each new project I get, I put 30% into a savings account.

Pay Yourself Regularly

Some people might differ on this approach, but it has worked for me. I pay myself every two weeks a fixed income. I live off of relatively “fixed” expenses (personal and business). It has allowed me to save up a reserve just in case of a slow-time. By paying myself regularly, I’ve given myself some normalcy to my personal income stream. I can actually plan for larger purchases and also give myself a raise!

  • Meet Lindsay Humes

    Hi! I’m the designer and owner behind White Oak Creative. I partner with creative entrepreneurs, lifestyle publishers and content creators to design the best brand identity to grow their audience and brand. My blog is full of resources on Branding, WordPress, SEO, and more!

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    5 thoughts on “Four Tips for Organizing Your Freelance Finances

    1. Pingback: Sunday Morning Coffee 08.02

    2. Sarah Price

      I really want a business banking account, but in Canada most business (and personal) accounts cost monthly fees, and you’re usually not able to just have two chequing anyway. So I’m kinda stuck, and have everything in one account with things organized digitally so I know how much money I have personally and how much I have as a business. Any tips around this?

      1. Lindsay Humes Post author

        Thanks for your comment, Sarah! I’m not too familiar with Canada banking practices, but I recommend that you find a financial planner who is hourly and specializes in small businesses who would help you set everything up. You could also talk to other Canadian entrepreneurs to figure out what they did.


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